Category: Board Agendas

MISSOULA URBAN TRANSPORTATION DISTRICT 
Board of Directors Meeting
November 20, 2025, 12:00 p.m. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (12:00 p.m.)

2.0 Public Comment on Non-Agenda Items

3.0 Approval of Minutes and Financial Statements

• 3.1 Minutes of the October 23, 2025, Board of Directors Meeting (Sebastian Strauss)
  • Recommended Motion: Approve the minutes of the October 23, 2025, Board of Directors meeting.
• 3.2 Minutes of the October 8, 2025, Board of Directors Special Meeting (Sebastian Strauss)
  • Recommended Motion: Approve the minutes of the October 8, 2025, Board of Directors special meeting.
• 3.3 August 2025 Financial Statements (Jason Wiener)
  • Recommended Motion: Accept the August 2025 financial statements as presented.

4.0 Reports and Presentations (12:05 p.m.)

• 4.1 Agency Activity Report (Jordan Hess and Staff)

5.0 Regular Business

• 5.1 Update on HB 764 (Jordan Hess) (12:20 p.m.)
  • Information only; no action required.
• 5.2 Petitions for Removal (Jordan Hess) (12:30 p.m.)
  • Recommended Motion: Approve Resolution 25-XX Petition for Removal from the Missoula Urban Transportation District – Born Ropp, Neal and Murphy.
• 5.3 Transfer Center Update (Woodrow/Kuhl) (12:35 p.m.)
  • Information only; no action required.
• 5.4 Transfer Center General Contractor Contract Approval (Woodrow) (12:45 p.m.)
  • Recommended Motion: Authorize the CEO and general manager to execute a contract with Jackson Contractor Group as the general contractor for the transfer center interior renovation in the amount of $299,687.
• 5.5 OZ Architects Contract Amendment (Woodrow/Kuhl) (12:50 p.m.)
  • Recommended Motion: Authorize the CEO and general manager to execute a contract amendment with OZ Architects for additional structural engineering to the transfer center renovation project at a cost of $2,000.
• 5.6 Hometown Trolley (Woodrow) (12:55 p.m.)
  • Recommended Motion: Approve the purchase of a 31-feet Villager Freightliner Electric MT50e from Hometown Trolley of Crandon, WI in the amount of $562,575.45, plus a 3% contingency.
• 5.7 CEO & General Manager Personnel Performance Discussion (Strauss) (1:15 p.m.)
  • Closed session for performance review discussion.
• 5.8 CEO & General Manager Contract Renewal Decision (Strauss) (2:00 p.m.)
  • Related Documents

6.0 Adjournment (2:15 p.m.)

MISSOULA URBAN TRANSPORTATION DISTRICT 
Board of Directors Meeting
October 23, 2025, 12:00 p.m. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (12:00 p.m.)

2.0 Public Comment on Non-Agenda Items

3.0 Approval of Minutes and Financial Statements

• 3.1 Minutes of the September 24, 2025, Board of Directors Meeting (Strauss)
  • Recommended Motion: Approve the minutes of the September 24, 2025, Board of Directors meeting.
• 3.2 Minutes of the September 25, 2025, Board of Directors Meeting (Strauss)
  • Recommended Motion: Approve the minutes of the September 25, 2025, Board of Directors meeting.
• 3.3 July 2025 Financial Statements (Wiener)
  • Recommended Motion: Accept the July 2025 financial statements as presented.

4.0 Reports and Presentations

• 4.1 Agency Activity Report (Hess and Staff) (12:05 p.m.)
• 4.2 Ridership Report (Wally) (12:20)

5.0 Regular Business

• 5.1 Transfer Center Construction Update (Woodrow) (12:40)
  • Informational item; discussion only
• 5.2 MDT Contracts for Six Paratransit Vehicles (Segal) (12:45)
  • Recommended Motion: Authorize the CEO & General Manager to sign capital contracts #114041 and #114042 with MDT for the procurement of six 9-passenger ADA extended vans for a total of $739,750.
• 5.3 New Facility Financing Update (Hess/Segal/Woodrow) (12:50)
  • Informational item; discussion only
• 5.4 Solar Array Design Contract Amendment (Kuhl) (1:20)
  • Recommended Motion: Authorize the CEO & General Manager to execute an additional scope amendment with Wendel Companies to collaborate with Cushing Terrell in designing a solar array that meets the required 10% goal required for LEED certification.
• 5.5 Route 15 IMEG Contract Amendment (Woodrow) (1:25)
  • Recommended Motion: Approve the contract amendment between Missoula Urban Transportation District and IMEG Consultants Group in the amount of $40,990 for surveying, designing, and permitting 12 additional bus stops, totaling an estimated $65,965.
• 5.6 Closed Session: CEO & General Manager Contract Renewal (Strauss) (1:30)
  • Discuss the CEO & General Manager’s annual contract.

6.0 Adjournment (3:00 p.m.)

MISSOULA URBAN TRANSPORTATION DISTRICT 
MUTD Finance Committee Meeting
September 25, 2025, 11 a.m.
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (11:00 a.m.)

2.0 Public Comment on Non-Agenda Items

3.0 Approval of Minutes and Financial Statements

• 3.1 Minutes of the September 4, 2025, Finance Committee Meeting (Jason Wiener)
  • Recommended Motion: Approve the minutes of the September 4, 2025, Finance Committee meeting.
• 3.2 Minutes of the August 21, 2025, Special Finance Committee Meeting (Jason Wiener)
  • Recommended Motion: Approve the minutes of the August 21, 2025, Special Finance Committee meeting.

4.0 Reports and Presentations

• 4.1 Debt Management Policy Review and Discussion (Allison Segal) (11:05 a.m)
• 4.2 Mill Levy Transition Review and Discussion (Allison Segal) (11:20 a.m.)

5.0 Adjournment (11:45 a.m.)

MISSOULA URBAN TRANSPORTATION DISTRICT 
Board of Directors Meeting
September 25, 2025, 12:00 p.m. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (12:00 p.m.)

2.0 Public Comment on Non-Agenda Items

3.0 Approval of Minutes and Financial Statements

• 3.1. Minutes of the September 4, 2025, Board of Directors Meeting (Sebastian Strauss)
  • Recommended Motion: Approve the minutes of the September 4, 2025, Board of Directors meeting.

4.0 Reports and Presentations (12:05 p.m.)

• 4.1. Agency Activity Report (Jordan Hess and Staff)

5.0 Regular Business

• 5.1 HB 764 Update/Policy Adoption (Hess) (12:15 p.m.)
  • Recommended Motion: Approve the updated policy regarding annexation petitions and petitions for removal based on the revised statute governing public transportation.
• 5.2 Petition to Remove the New Meadows and Golden West Subdivisions from the Urban Transportation District (Hess/Wally) (12:25 p.m.)
  • Recommended Motion: Approve the removal of the New Meadows and Golden West subdivisions from urban transportation district effective October 1, 2025.
• 5.3 Security Camera Policy/Technology/Procedure Update (Hess) (12:40 p.m.)
  • Recommended Motion: Repeal the existing video recording policy based on the recent court case decision.
• 5.4 Records Requests Policy Revisions (Hess) (12:55 p.m.)
  • Recommended Motion: Repeal the existing policy and approve the updated records request policy based on revisions stipulated in HB 100.
• 5.5 Land Mobile Use Radio Update (Kuhl/Woodrow) (1:00 p.m.)
• 5.6 Debt Policy (Segal) (1:10 p.m.)
  • Recommended Motion: Approve the debt policy as recommended by the Finance Committee.
• 5.7 Floating Mill Levy Resolution Update (Segal) (1:25 p.m.)
  • Recommended Motion: Approve Resolution Number 2025-xx and 2025-xx to transition the voted mill levy to a dollar-based mill levy equal to the amount of property taxes assessed in fiscal year 2025 and thereafter subject to the provisions of 15-10-420(1)(a) MCA.
• 5.8 Supervisor Vehicle Purchase (Kuhl) (1:40 p.m.)
  • Recommended Motion: Authorize the CEO & general manager to sign a purchase agreement for procuring an additional supervisor vehicle.
• 5.9 New Facility Update (Woodrow) (1:45 p.m.)
• 5.10 CEO & General Manager Contract Management (Sebastian Strauss) (2:00 p.m.)
  • Closed session for discussing the CEO & GM’s pending contract renewal in October 2025.

6.0 Adjournment (2:45 p.m.)

MISSOULA URBAN TRANSPORTATION DISTRICT 
Board of Directors’ Meeting
September 4, 2025 / 12:00 P.M. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (12:00)

2.0 Public Comment

3.0 Approval of Minutes and Financial Statements

• 3.1. Minutes of the July 24, 2025, Board of Directors Meeting (Sebastian Strauss)
  • Recommended Motion: Approve the minutes of the July 24, 2025, Board of Directors meeting.
• 3.2. Minutes of July 11, 2025, Special Board of Directors Meeting (Sebastian Strauss)
  • Recommended Motion: Approve the minutes of the July 11, 2025, Special Board of Directors meeting.
• 3.3. June 2025 Financial Statements (Jason Wiener) 
  • Recommended Motion: Accept the unaudited June 2025 financial statements as presented. 

4.0 Reports and Presentations (12:05)

• 4.1. Agency Activity Report (Jordan Hess and Staff)

5.0 Regular Business

• 5.1. Maintenance Collective Bargaining Agreement Reopening Approval (Jordan Hess) (12:15)
  • Recommended Motion: Authorize the CEO & General Manager to sign a letter of agreement amending the maintenance department collective bargaining agreement between the Missoula Urban Transportation District and Teamsters Local 2 regarding the wage opener negotiation.
• 5.2. Diesel Bus Disposal (Stephane Gariepy) (12:20)
  • Recommended Motion: Authorize the staff to dispose of Bus Nos. 421, 422, 424, 428, 429, 430, 501, 502 and 504. (12:20)
• 5.3. Geothermal Design Contract with Cushing Terrell and Wendel Companies (Frank Kuhl) (12:22)
  • Recommended Motion: Authorize the CEO & General Manager to sign a contract option with Cushing Terrell and Wendel Companies for designing and engineering the geothermal plant at the new facility at a cost of $101,495.
• 5.4. New Facility – 60% Cost Estimate and Critical Path Review (Colin Woodrow) (12:30)
• 5.5. New Facility – Financing Options – (Allison Segal/Courtney Ellis/Steve Scharff) (12:50)
• 5.6. Resolution 25-05 Relating to the Financing of Certain Projects; Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code (Allison Segal) (1:40)
  • Recommended Motion: Approve Resolution 25-05 relating to the financing of certain projects; establishing compliance with reimbursement bond regulations under the Internal Revenue Code
• 5.7. Board Reserve Funds Policy Revisions and Reserve Balances Discussion (Allison Segal) (1:45)
  • Recommended Motion: Approve the board reserve policy as amended and a funds transfer to the operating, fleet, and facility reserve funds.
• 5.8. Automatic Passenger Count Contract Amendment (Garin Wally) (1:55)
  • Recommended Motion: Authorize the CEO & General Manager to sign the automatic passenger count contract supplement with Vertgo/Swiftly.

6.0 Adjournment (2:00)

MISSOULA URBAN TRANSPORTATION DISTRICT 
MUTD Finance Committee Meeting
September 4, 2025 / 11 A.M. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (11:00)

2.0 Public Comment

3.0 Approval of Minutes and Financial Statements

• 3.1 Minutes of May 22, 2025, Meeting – Approved at June Finance Committee meeting incorrectly showing Rocke as a member of the Finance Committee.
  • Recommended Motion: Approve the minutes of the May 22, 2025, Finance Committee meeting striking out Rocke.
• 3.2 Minutes of June 26, 2025, Meeting – Revised to reflect the correct Finance Committee members.
  • Recommended Motion: Approve the revised minutes of the June 26, 2025, Finance Committee meeting.
• 3.3 Minutes of the July 24, 2025, Meeting
  • Recommended Motion: Approve the minutes of the July 24, 2025, Finance Committee meeting.
• 3.4 June Financial Statements
  • Recommended Motion: Recommend approval of the unaudited June financial statements at the September 4, 2025, Board of Directors meeting as presented.

4.0 Reports and Presentations (11:10)

• 4.1 Debt Policy Draft Review (Allison Segal)
• 4.2. Board Reserve Policy Review (Allison Segal)

5.0 Adjournment (11:45)

MISSOULA URBAN TRANSPORTATION DISTRICT 
MUTD Planning Committee Special Meeting
August 21, 2025 / 9:30 A.M. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (9:30)

2.0 Public Comment

3.0 Action Items (N/A)

4.0 Discussion Items / Reports / Comments

• MOAB Update/Overview of Source and Uses, Critical Path and Financing (Colin Woodrow) (9:35 a.m.)

5.0 Adjournment (11:00)

MISSOULA URBAN TRANSPORTATION DISTRICT 
MUTD Finance Committee Special Meeting
August 21, 2025 / 11 A.M. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (11:00)

2.0 Public Comment

3.0 Approval of Minutes and Financial Statements (N/A)

4.0 Reports and Presentations (11:05)

• Baker Tilly and Dorsey & Whitney will discuss draft financing options for MOAB construction and shared infrastructure (Steve Scharff and Courtney Ellis)

5.0 Adjournment (1:00)

MISSOULA URBAN TRANSPORTATION DISTRICT 
PLANNING COMMITTEE MEETING
August 6, 2025 / 11:00 a.m. 
MUTD Conference Room, 1221 Shakespeare St. 

Agenda

1.0 Call to Order & Roll Call (11:00 a.m.)

2.0 Public Comment

3.0 Action Items:

• 3.1 Minutes of the April 9, 2025, Planning Committee Meeting 
  • Recommendation: Approve the minutes of the April 9, 2025, Planning Committee meeting. 

4.0 Discussion Items / Reports / Comments:

• 4.1 MOAB 60% Design Cost Estimation (Colin Woodrow) (11:05 a.m.)
• 4.2 Bus Stop Improvement Plan (Spencer Starke/Colin Woodrow) (11:40 a.m.)
• 4.3 Recreation Shuttle Update (Jordan Hess) (12:45 p.m.)

5.0 Adjournment (1:00 p.m.)